Vendors and categories

Available on Starter plans and up.

Two small lists make your expense data dramatically more useful: Vendors (who you pay) and Categories (what it's for). Both live as tabs on the Expenses page.

Vendors

Each vendor has a Name, an optional Default category, and Notes (account numbers, contact info, payment terms).

The default category is the time-saver: pick "Home Depot" on an expense and the category fills in as "Materials" automatically. Set defaults on your ten most-used vendors and most expenses categorize themselves.

Deleting a vendor keeps its historical expenses — they simply lose the vendor label.

Categories

Categories are your expense taxonomy — Materials, Fuel, Insurance, Subcontractors, Office. Each has a Name and a Color that appears as a chip in the expense table, making a long list scannable at a glance.

Keep the list short and meaningful: 8–12 categories that match how you think about the business (or how your tax preparer does) beats 40 hyper-specific ones. You can retire a category by deactivating it; its past expenses keep their history.

The Maintenance category: when you record an asset maintenance log as an expense, Velosiq files it under a "Maintenance" category automatically, creating it the first time. That's expected — it keeps equipment upkeep cleanly separated in your reports.

Why it pays off

Every filter and report downstream leans on these lists: the expense table filters by vendor and category, and Profit & Loss is only as insightful as your categorization is consistent. Two minutes of setup, permanent clarity.